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Front Office/Assistant (Lafayette ) Ad id: 1202138313848391 |  Views: 452

Price: Contact Us
Date listed: 5 years ago
Busy Animal Hospital is currently seeking a Full Time, experienced individual to run the front desk. Must have excellent customer service skills, the ability to multitask and be a positive team player. Some evening required.• Location: Lafayette • Compensation: $16per hour• Principals only. Recruiters, please don't contact this job poster.• Please, no phone calls about this job!• Please do not contact job poster about other services, products or commercial interests.Anderson Audio Visual -- San Diego, Inc. is California's premier AV Systems Integration Company and provides expertise in the areas of audio visual system design, video conferencing, projection systems, plasma screens, architectural support, project management, service and training. We believe each employee contributes to the growth and success of the Company; we hire employees who are enthusiastic, driven, and share in our commitment to our clients.We are currently looking for a Service Coordinator to join our team. Position will be responsible for taking service calls via phone and email, building quotes and/or confirming issue is covered by a current service contract, scheduling a technician and following up until issue is resolved & the client is invoiced. In addition to coordinating service calls this position will be responsible for general administrative support duties for our installation and engineering departments.Position requires 1-2 years experience in a similar position. Strong administrative, organization and multi-tasking skills are required. Candidate must have experience with MS Office, internet savvy, strong written and verbal communication skills. This position requires the ability to work effectively in a team environment, good customer service skills when interfacing with our clients, and the ability to effectively manage time.Interested candidates should submit their resume, including salary requirements.Anderson Audio Visual -- San Diego, Inc. is an Equal Opportunity Employer.Our client is a specialty commercial real estate company and they are looking for a Sr. Administrative Assistant for a temporary assignment (approximately 2 months) in their Rancho Bernardo office. Hours are 8:30-5:30, Monday - Friday. Area West Environmental, Inc. is an environmental consulting firm seeking to fill a full-time Administrative Assistant position for work at our office . This is a full-time salaried position with benefits.Duties: Work will include, but is not limited to the following:1. Create and maintain project files2. Track project data such as budgets and timelines3. Coordinate completion of project proposals and reports4. Develop layout of reports/documents5. Database management6. Photocopying, scanning, faxing, mailings7. Coordinate insurance requirements of clients and subcontractors8. Schedule meetings and maintain company calendar9. Compose routine correspondence, graphs, charts, and spreadsheets10. Handle incoming phone calls, respond to questions, take messages11. Conduct research and compile information12. Maintenance and upkeep of kitchen and other common areas, supplies, equipment13. Perform various errands including pick-up and delivery of documents, supplies, etc.Qualifications:Computer skills and proficiency with MS Office suite required; experience with MS Project scheduling software desired. Candidate must be able to communicate effectively, orally and in writing. Experience with document formatting and production desired. Strong organizational skills and ability to manage and prioritize multiple tasks and meet deadlines are a must. Candidate will be self-motivated with a work ethic that recognizes the importance of punctuality and initiative; detail oriented; and resourceful. Looking for a quick learner who integrates lessons learned from one project to the next. Must be able to work overtime hours or hours other than 9-5 when necessary. Ideal candidates will have a keen interest in natural resources. Previous consulting background preferred. Must be authorized to work in the U.S. without company sponsorship and have own transportation, valid Driver's license, clean driving record, and proof of insurance.Area West Environmental. If interested in applying for this position, please send a resume and cover letter.Location: baltimoreCompensation: Salary Commensurate with Experience + Health BenefitsPrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.QUALIFICATIONS-Minimum (5) years experience as an Administrative Assistant assisting with either real estate, construction or maintenance.-AS/AA degree or an equivalent combination of education, training and additional experience is preferred.-Requires strong verbal and written communication skills. Self initiator with the ability to problem solve. Also requires the ability to maintain an approachable, friendly demeanor and work with competing priorities and demands.-Must be organized and task oriented, able to work in a fast- paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities.-Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.-Detail oriented with the ability to convey information orally and in writing in a clear and concise manner.-Advanced Microsoft Office software skills: Word, Excel, Power Point, Outlook, MRI a plus.-Ability to multi-task and prioritize effectively, flexibly, and responsively with the ability to work with diverse work styles.SPECIFIC DUTIES: - include the following. Other duties may be assigned.-Answers telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.-Maintains knowledge of key clients and contacts.-Sets up and maintains files, materials, information, schedules and related data.-Assists with obtaining bids for additional work from outside contractors when a third party vendor is required.-Maintains department files, reports and related communications.-Provides travel support for Facilities team, ensuring employee travel needs and competitive prices are met.-Researches and provides information materials, such as electronic data (Internet) for projects and special assignments.-Maintains calendars, contact databases, and appointments.-Sets up and arranges meetings, facilities and accommodations as required.-Writes and prepares letters, memos, e-mails, and reports in draft and final form.-Proofreads and edits materials to ensure high quality communications.Please submit your resume as a Word formatted document for immediate consideration. In the body of your email, please include your experience in the construction/real estate industry (years experience along with position title)Compensation: $19.00-$21.00/hour Location: Lafayette Compensation: $16per hour Principals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.

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